Your business is unique. Your automation should be too.
AdaptAI Solutions builds fully custom AI systems around how your business actually works. Not the other way around.
AdaptAI Solutions builds fully custom AI systems around how your business actually works. Not the other way around.
Workflow Automation
Eliminate repetitive tasks and let your team focus on what matters.
AI Chatbots and Virtual Assistants
Always-on support that handles inquiries, routes requests, and saves time.
Data Dashboards and Reporting
Turn raw data into clear, actionable insights built for your workflow.
Document and Form Automation
Generate, collect, and process documents without the manual work.
CRM and Client Management
Keep your client relationships organized and your pipeline moving.
Custom AI Tools Built to Spec
If it does not exist yet, we build it from scratch around your exact needs.
Don't see exactly what you need? We build custom. Let's talk about it.
Every project starts with a real problem. Here is how we solved two of them.
The challenge
A growing Shopify store was spending hours each day manually updating order statuses, copying tracking numbers between systems, and sending fulfillment emails. The process broke down every time order volume spiked.
What we built
We built a fully automated fulfillment pipeline that syncs Shopify orders with their shipping provider, updates tracking in real time, and triggers customer notifications at each stage. No manual copy-paste, no missed updates.
The outcome
Order processing time dropped by over 80%. The team went from spending half their day on fulfillment admin to handling it in minutes, even during peak sales periods.
The challenge
An HVAC company was tracking jobs on paper and spreadsheets. Invoices were created manually after each service call, leading to billing delays, lost records, and inconsistent pricing across technicians.
What we built
We built a custom job tracking and invoicing system that lets technicians log work on-site, auto-generates invoices based on service type and parts used, and syncs everything to the office in real time.
The outcome
Invoice turnaround went from days to minutes. Billing accuracy improved across the board, and the office team eliminated hours of weekly data entry.
We hop on a 30-minute call. You walk us through how your team works day to day.
We ask the questions most tech companies skip: what is actually slowing you down?
No sales pitch. Just a real conversation about what is possible.
We come back with a clear scope, a flat-fee quote, and a timeline.
You will know exactly what you are getting, what it costs, and when it ships.
No hourly billing surprises. No vague estimates.
Our team builds your system around your exact workflow, not a template.
You get check-ins along the way so nothing goes off track.
We handle the technical complexity. You stay focused on your business.
We hand you a working tool with training so your team knows how to use it.
We stick around for questions and offer optional maintenance if you want it.
Your system. Your data. Fully yours.
Nonprofits and small businesses deserve enterprise-grade tools at a price that actually makes sense. We price with your budget in mind, not against it.
Project Build
Every project is scoped to your exact needs. You get a flat-fee quote after your free consultation. No hidden costs, no hourly surprises.
Maintenance Plan
Optional add-on after your build. We keep your system running so you never have to think about it.
René Morataya, Founder
René Morataya is a Marine Corps veteran, data analytics professional, and founder of AdaptAI Solutions. He built this company on one belief: technology should adapt to you, not the other way around.
Tell us what you need. We'll scope it, price it, and build it around you.
Tell us what's slowing you down. We'll come prepared with ideas.
Rather send a message? We read every one.
